Screencastify, LLC (we, us, our) collects and uses information in order to operate Screencastify. This policy explains how we do this and applies to everyone who uses Screencastify or creates a Screencastify account (the “Services”).
Information we collect from you:
We strive to collect the minimum amount of data required to operate Screencastify and provide our services.
We use your information only for the following purposes:
We will never use your information for targeted advertising. We do not build a personal profile of you other than for supporting authorized educational or school purposes, or as authorized by you.
If you are a School or School Representative we will work with you as far as we are legally able to accommodate your directions regarding our treatment of personal data belonging to your Students and ensuring that you maintain control of such Student information as may be required by applicable law, including FERPA.
This includes adhering to a School’s requests after Screencastify is no longer in use by a School or School Representative or after this policy is terminated or expires in relation to transfers of students’ personal data, deleting students’ personal data and making sure that any third parties that work in connection with Screencastify do the same, in each case subject to our legal requirements regarding the use, storage and transfer of such data.
We never rent, sell or license your information.
We don’t share your information except:
Additionally, Screencastify has taken and upholds the Student Privacy Pledge per the terms consistent on studentprivacypledge.org.
We use security and technology measures consistent with industry standards to try to protect your information and make sure that it is not lost, damaged or accessed by anyone who should not see it. Your data is stored in Google Cloud in the United States. To learn more about Google Cloud’s security measures, please visit https://cloud.google.com/security. Despite our security measures, we cannot guarantee the absolute security of your personal information.
In the unlikely event of an unauthorized disclosure of your data we will notify you (either directly or through your School or School Representative) in accordance with our legal or contractual requirements.
If you use some features (like video editing) with recordings stored on Google Drive, we may transfer and process these recordings on remote systems as required to deliver or to speed up the respective feature. We delete any recordings from remote systems immediately after they have been processed.
For Schools that utilize certain features, including the watch page, Screencastify may host videos created by your authorized users for defined periods of time, but you will still have the ability to redundantly store your videos on other third party services.
You may opt-out of receiving certain email communication with us by clicking the unsubscribe link contained in the email. Please note that if you opt out, we may still send you transactional emails related to your account or account maintenance.
You can ask us for a copy of your personal information, which we will send to you as soon as possible (but within 45 days, if possible). We may require you to provide verification of your identity before providing a copy of the information we hold.
You can also ask us to correct any information we hold about you that is inaccurate. If you would like us to send you a copy of your information or correct your information, please email us at email@example.com.
You can also ask us to delete your account and all the associated personal data held by Screencastify by emailing us at firstname.lastname@example.org. We may not able to remotely delete videos created with Screencastify that are not hosted by Screencastify, as these are fully under the user’s control.
If you are a School, you may request to review your students’ information, have it deleted, and refuse further data collection by emailing us at email@example.com. If further data collection is stopped, those individuals may no longer be able to use Screencastify.
California law grants additional privacy rights to California residents. In particular, the California Consumer Privacy Act (CCPA) requires businesses to disclose, for the past 12 months, (i) the categories of personal information collected, (ii) the sources of the collected personal information, (iii) the purposes for which the collected personal information is used, (iv) the categories of personal information disclosed for a business purpose, and (v) the categories of any personal information sold. Screencastify provides these disclosures in the following table. (Note that Screencastify does not sell any personal information, even under the broad CCPA definition of a “sale.”)
California residents also have the rights described below. We will not discriminate against any California resident who exercises these rights.
Right to access/know. You may request from us a list of (i) the personal information that we have collected about you, and (ii) the categories of third parties to whom we have disclosed your personal information. You have the right to up to two (2) access requests each twelve (12) months.
Right to delete your personal information. You may request, at any time, that we delete your personal information.
You may contact us to exercise these rights by sending a request from the email address associated with your Screencastify account or with other information sufficient to locate your account to firstname.lastname@example.org. To ensure the privacy and protection of individuals, we are required to verify your identity or otherwise authenticate your request(s). Please note that, under the CCPA, we are not required to grant a request to access/know or a request to delete with respect to personal information obtained from you in your role as an employee, owner, director, officer or contractor of a company and within the context of Screencastify providing its services to such company.
If you are a resident of the European Union, you have certain additional rights with respect to your personal information under the General Data Protection Regulation (Regulation (EU) 2016/679) (the “GDPR”), including the following:
If you are located in the European Union and you are or have been a Screencastify customer, we may send you marketing communications based on our legitimate interests, subject always to your right to opt out of such communications. Further, if you are located in the European Union, we will never share your personal information with a third party for such third party’s marketing purposes, unless you have specifically consented to us doing so.
You may contact us at email@example.com to exercise any of the above rights. We may request specific information from you to confirm your identity, and in some circumstances we may charge a reasonable fee for access to your personal information. Furthermore, if you believe that our processing of your personal information is inconsistent with your data protection rights under the GDPR and we have not adequately addressed your concerns, you have the right to lodge a complaint with the data protection supervisory authority of your country.
We don’t retain your information for longer than we need to for the purposes listed in this policy. We may delete certain personal and usage data if you haven’t used your account for more than 2 years. We will never delete any videos created with Screencastify.
In order to provide this feature, we access and store certain user information from YouTube (hereby referred to as "YouTube Data"), including your channel name(s), channel ID, channel thumbnail URL, and uploaded video URL.
YouTube Data is stored on the Google Cloud infrastructure. We do not share your YouTube Data with any other third parties, and restrict internal access to this data to key employees who maintain our technical operations.
You may disconnect your YouTube channel(s) at any time from the "Publish to YouTube" section of our application. When you do so, we permanently delete all of your YouTube Data. Additionally, you may revoke Screencastify's access to your YouTube Data via your Google security settings page.
Upon installing our application, all non-student users over the age of 13 agree to receive account-related and marketing emails including relevant Screencastify information like new feature releases, product tutorials, customer success stories, and community-related features. You may opt-out of marketing communication at any time by clicking the unsubscribe link in any email received, or by providing us notice to the contact information listed here.
We are not responsible for users who identify themselves incorrectly (e.g. students who declare that they are corporate users), though as noted above we are able to change any user’s incorrect information upon request.
We will notify schools in advance of material changes to this policy.
Should you have any question about this policy, please email us at firstname.lastname@example.org, call us at (708) 971-0794 or write us at:
Screencastify, LLC 222 W Merchandise Mart Plaza Suite 1212 Chicago, IL 60654
US customers may also contact the iKeepSafe COPPA Safe Harbor program directly at COPPAPrivacy@ikeepsafe.org.