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May 8, 2023

Tips for Better Project Management with Video

Screencastify Squad

Asynchronous video offers benefits for every team within any organization. As a project management tool,  incorporating asynchronous video into your workflow offers a range of opportunities for improved efficiencies and broader reach. 

In this article, we explore why asynchronous video is an important tool for project management, as well as provide tips for incorporating it into your workflow with both internal teams and external clients.👇

Saving time with asynchronous video

One of the biggest benefits to project management that teams will see when incorporating asynchronous video into their work is time saving. 

Traditional meetings, whether in person or virtual, can take up a significant amount of time. Not to mention the amount of time that gets eaten up trying to schedule a time that works for everyone, particularly if you’re trying to schedule across time zones, or even across countries. 

With asynchronous video, managers can record videos and share them with team members (or vice versa) who can then watch the video at a time that works for them, meaning they can fit it into their schedule more easily.

Video can improve communication skills

To execute a project successfully,  being able to communicate clearly is a requisite skill. Asynchronous video can help! When communicating via video, team members have the opportunity to carefully craft their message, ensuring that they are clear, concise, and effective. And ultimately, that means a more smoothly running project! They can also review and edit their video message before sending it, which can help reduce errors and misunderstandings. 

This is especially important when working with clients, as team members need to ensure they are communicating effectively to avoid miscommunication or project delays. What’s more, asynchronous video can be viewed and reviewed as often as necessary, and from just about anywhere, which can be incredibly helpful for teams or clients during a complex project with a lot of moving parts. 

Workflows with internal teams and external clients

Asynchronous video can be used with both internal teams and external clients, helping all to be successful. When working with internal teams, async video streamlines communication and collaboration efforts. Video messages can be used throughout the project management process to provide updates on project progress, clarify instructions, or provide feedback. 

They can also be used to share best practices or training materials, which can help improve team members' skills and efficiency. Additionally, video messages can help build stronger relationships between project managers and team members, as they provide a more personal and engaging way to communicate.

Similarly, asynchronous video can be an effective tool when working with external clients. Using asynchronous video as part of your project management toolkit allows team members to easily provide regular updates on project progress, communicating effectively, and addressing any concerns or issues that arise. 

Asynchronous video helps achieve these goals by providing a more flexible and efficient way to communicate with clients, using async video to record and share messages on progress updates, clarify project requirements, or address any concerns or questions that clients may have. This helps build trust and confidence with clients, which is crucial for the success of a project. 

5 tips for best practices

Getting started with asynchronous video might seem a little intimidating, but we promise it’s not! Here are some easy tips to incorporate it into project management:

📈 Set expectations. When introducing asynchronous video to your team, be sure to set clear expectations around how it will be used, and what is expected of team members and how they should be using asynchronous video.

🎬 Get to know Screencastify. Screencastify is an easy-to-use platform for asynchronous video, and it’s beneficial to any team to explore all of the features the platform offers so you can get the most value out of the tool and better understand how it meets your team’s needs. 

🛠 Provide training and support. Not everyone on your team may have previous experience with asynchronous video, so setting aside time to learn–or refresh learning, if that’s the case–and providing the needed information in case an issue arises, is important for all team members to use async video effectively.

💡 Use asynchronous video strategically. There will be times when asynchronous video may not be the right choice for a certain step in a workflow or a particular meeting. Understanding how it can help your team work effectively is necessary to use it strategically and to your best benefit. 

🙋 Monitor response and feedback. To make the most out of asynchronous video, teams should regularly monitor responses and feedback from other team members and clients who use the tool. This helps gauge the effectiveness of their video messages and make adjustments as needed. 

Build efficiencies with asynchronous video

For project management, there are numerous benefits when you incorporate asynchronous video into your work. Ready to give it a try? Reach out to Screencastify and find out for yourself just how easy using asynchronous video for project management processes can be. 

Screencastify Squad

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